Step 3: Peer Review and Funding Outcomes

Peer Review Process

After you develop and submit your grant application and the Center for Scientific Review (CSR) and NCI receive and assign it, it will undergo the NIH Peer Review process to ensure that your application receives fair, independent, expert, and timely review so that the most promising research may be funded.

The NIH peer review system consists of two sequential levels of review mandated in 1974 by Section 475 of the Public Health Service Act. This dual review process provides a more objective evaluation than a single level of peer review by guaranteeing that the members of the scientific research community evaluate the project’s scientific and technical merit. The goal of the system is to provide the responsible NIH official with the best advice available regarding both scientific and societal values and needs.

The two levels of the NCI Peer Review process:

Level 1- Initial Peer Review: The CSR or the NCI manages the initial peer review meetings to evaluate the scientiﬁc merit of research grant/cooperative agreement applications.
Level 2 - NCI National Cancer Advisory Board (NCAB) Peer Review: The NCAB conducts the second level of the dual peer review system.

Just-in-Time (JIT) Information

The Just-in-Time feature of eRA Commons allows a signing official to electronically submit additional award application information that is requested by the awarding agency after the completion of the peer review, and prior to funding.

Please do not submit any JIT information until you receive an email from the NCI. The following information may be part of the JIT request you receive:

Updated other support for senior/key personnel
Certification of Institutional Review Board (IRB) approval for the use of human subjects (if applicable)
Required Education in the Protection of Human Subjects (if applicable)
Certification of Institutional Animal Care and Use Committee (IACUC) approval (if applicable)

Please remember, JIT requests are not a Notice of Award (NoA) or a guarantee of funding. The information must be submitted for evaluation prior to any award being made.

The JIT must be submitted electronically using the Just-in-Time feature in the eRA Commons.

Find additional information about JIT procedures in the Grants Policy Manual.

For questions regarding JIT requirements for a specific grant application, contact the assigned grants management specialist.

Funding Outcomes

Around October 1st, the beginning of a new federal fiscal year, the NCI Scientific Program Leadership Committee (SPL) discusses program priorities and preliminary funding allocations. In order to determine the program allocations, the SPL considers:

Congressional mandates
New scientific opportunities
New initiatives
Program priorities
Previous commitments, such as noncompeting continuations
Other projected needs
Anticipated availability of funds

The SPL cannot make final allocations and funding decisions until they know the actual amount of the federal appropriation.

In recent years the NCI has adopted a new approach to the selection of grant applications to ensure a balanced grant portfolio and to recognize the value of research proposals that are highly original or address important scientific priorities. NCI does not establish an absolute payline. To ensure that we are taking advantage of the most promising scientific opportunities, NCI sets a conservative funding range for those applications that score exceptionally well and will almost always receive funding. Applications that score well but at higher ranges receive further review by NCI’s scientific program staff and leadership. This process allows individual consideration of a broad range of applications, while maintaining the principle that peer review remains the primary consideration for funding.

Funding Selections

The NCAB approves more grants than the NCI budget can finance. Early in the fiscal year, the NCI formulates funding guidelines for its programs based on expected allocations of funds, program requirements, and prior history. Final funding decisions are made by the director of the NCI and the NCI Scientific Program Leadership (SPL), based primarily on review percentile/impact score ratings of scientific merit, the institute’s program objectives, avoidance of duplicate effort, and other considerations. The funding mechanisms are reevaluated prior to each grant review cycle and adjusted to the current level of funds available and future funding.

After review and discussion with the NCI division, program and grants management, it becomes an authorization (paylist). The chief GMO and grants management staff use this paylist as the authority to complete the administrative review, negotiation, and award process.

Options if Your Application Isn’t Funded

If your application isn’t funded, you have three options:

Revise and resubmit
Create a new application
Apply outside of NIH

Resubmission

Following an unsuccessful initial application, the NIH permits one attempt to resubmit the application. If you decide to resubmit, you should know that resubmissions have unique rules. NIH will not accept a resubmission later than 37 months after the receipt date of the initial New, Renewal, or Revision application. Applications must be submitted for the dates listed in the appropriate Funding Opportunity Announcement (FOA).

The NIH will also accept a new (A0) application following an unsuccessful initial submission (A0) or resubmission (A1) application. The subsequent new application does not need to demonstrate substantial changes in scientific direction compared to previously reviewed submissions and it must not contain an introduction to respond to the critiques from the previous reviews. The number of submission cycles is not limited, but NIH does however encourage applicants to refine and strengthen all application submissions. See NOT-OD-14-082 for additional information.

More information for the NIH Policy on Resubmission Applications