- Which trials require accrual reporting?
- What type of accrual reporting is required for multi institutional trials?
- What type of patient accrual data should be reported to CTRP?
- Will CTRP accept anything other than SCD and ICD-9 Disease codes?
- When should patient accrual be reported?
- Should accrual be reported for trials/sites that accrued no patients?
- How do I find the CTRP Organization ID for the study site identifier for patient accrual reporting?
- Where can I find additional information regarding disease coding?
- Where can I find additional information regarding accrual reporting?
- Do we need to continue to submit accrual data on a trial that has closed to accrual at our site?
Which trials require accrual reporting?
For trials managed by the CTEP or DCP Protocol and Information Offices (PIO) or NCI’s Center for Cancer Research, accrual will be entered into CTRP by the NCI. For all other trials, the lead organization listed on the trial in CTRP reports accrual.
What type of accrual reporting is required for multi institutional trials?
- Where my organization is the lead?
- The lead organization reports accrual for all patients enrolled in the trial (both in the lead organization and in ALL participating sites).
- Where my organization is a participating site?
- If you are a participating site in a national, externally peer-reviewed, or institutional trial, the lead organization will report accrual for your site. Your site does not need to report their accrual as a participating site directly to CTRP but should assure that the lead organization has your accrual data for them to report.
- If you are participating in an industrial trial, you need to report your site’s summary accrual to CTRP.
What type of patient accrual data should be reported to CTRP?
Patient-level Accrual will be reported for National, Externally Peer-Reviewed, and Institutional Trials. Summary Accrual (cumulative count only) will be reported for Industrial Trials.
Patient level accrual data includes:
- NCI Protocol Number
- Date Report Submitted
- Study Identifier
- Subject Study Identifier
- Study Site Identifier
- Zip Code (if US)
- Country of Residence (if not US)
- Patient’s Date of Birth MM/YYYY
- Gender of a Person
- Subject Registration Date
- Subject Disease Code
- Change Code
Will CTRP accept anything other than SCD and ICD-9 codes?
At this time the CTRP is configured to accept only ICD-9 or CTEP SDC disease codes. Sites reporting accrual information should map their disease coding to one of these 2 formats for submission to CTRP
When should patient accrual be reported?
Patient accrual reports are required quarterly. The report should be submitted as soon as possible after the cut-off date at end of the quarter, but no later than 30 days after the cutoff date. The schedule for accrual reporting is as follows:
Cut Off Date
Should accrual be reported for trials/sites that accrued no patients?
Trials that are Open to Accrual should be reporting into CTRP. If there not yet any accruals to the trial, the submitter can report the trial “COLLECTIONS” results but does not need to report the “PATIENTS” results. Please see the Accrual Submission User Guide for more details.
How do I find the CTRP Organization ID for the study site identifier for patient accrual reporting?
Go to the CTRP Registration site , search for your organization, and select the CTRP Organization ID to use as the study site identifier.
Where can I find additional information regarding disease coding?
Where can I find additional information regarding accrual reporting?
Do we need to continue to submit accrual data on a trial that has closed to accrual at our site?
No, once a trial has closed to accrual at your site, and all accruals have been reported to CTRP, you do not need to continue to report on that trial. However if you wish to continue reporting even after the trials is closed to accrual, the system will accommodate accepting this.